Your application for your
dealer’s license must be submitted electronically
through the eLICENSING system. The TxDMV no longer
accepts mailed in applications. The online application
submission must be completed in correctly and in full.
The application may be signed by the business owner OR
an authorized representative. The application must be
signed electronically or by hand using the what is known
as a Certification of Responsibility which I will show
you in just a few moments. Failure to complete any
portion of the application prevent the application from
being submitted. Correct dealer license applications
will allow the TxDMV to grant your license in a much
quicker manor. Mistakes on the dealer application
submission can lead to substantial delays of license
approval.
The individual completing the
application is answering truthfully and all questions
apply to all partners, LLC members or managers, or any
directors, officers, or owners of the business, NOT just
the person completing the application. Some owners and
partners may not be listed on the license. The person
whom completes and signs the application is representing
all owners truthfully.
You must complete all
information truthfully and correctly. Filing false
statements of material fact on a dealer license
application can lead to the denial of the initial
application, possible suspension of the dealer license
in the future, or may even lead to possible criminal
charges.
Be sure all the information you enter on
the dealer application is truthful and correct.
A
CORRECT DEALER LICENSE APPLICATION WILL LEAD TO MUCH
QUICKER DEALER LICENSE APPROVAL BY THE TxDMV
You will need the following
REQUIRED documentation BEFORE you submit your
application through the eLicensing system:
• Your
employer identification number or EIN for the business,
I will show you how to get your EIN latter in the course
• Your dealer surety bond number, the name of your
bonding company, and the effective and expiration dates
of the bond
• The Power of Attorney provided by the
bond company will also be needed in addition to the
bond.
• Scanned copy of driver’s license, passport,
or official ID card for ALL owners and managers listed
on the application
• Lease or proof of property
ownership
• A business photo clearly displaying the
exterior of business structure and business sign is also
a required item.
• Copy of your 6-hour dealer
educational course Certificate of Completion
In addition to the required
documents you may need some additional documents as well
such as
• corporations, limited liability
corporations, limited partnerships, limited liability
partnerships. need a scanned copy of all corporate
and/or registration papers filed with the Texas
Secretary of State, we will cover this process
extensively later in the course
• Sole Proprietors
and General Partnerships need the scanned copy of
Assumed Name Certificate for each Doing Business As
(DBA) filed with the county. If a corporation, limited
liability, limited partnership, or limited liability
partnership has filed an Assumed Name Certificate, they
would also need to file a copy of the Assumed Name
Certificate as well
• You will need a social security
number if you are applying for your dealer license a
sole proprietor, if a Sole Proprietor has employees,
then an Employer Identification Number is needed and may
be used. SSNs may be used if the Sole Proprietor is the
ONLY employee of the business.
• Certificate of
Occupancy (If Required by City or County)
• Any
previous GDN numbers you or any partners have held in
the past
• You will need your Converter License
number if you are applying for an Independent Mobility
Motor Vehicle GDN
• Scanned copy of any facts
pertaining to any criminal history of any officer or
partner on the license application
• Scanned copy of
any court papers that verify the adjudication,
dismissal, or decision made regarding the criminal
history of any officer or partner on the license
application, I want you to be aware if you need to
obtain copies of any court documents explaining criminal
history you should contact the county or district
clerk’s office in the county where the offense occurred.
The Texas Department of Motor
Vehicles would also like you to know that the following
are acceptable forms of identification on your dealer
license application:
• Current Driver’s License
•
U.S. Passport
• U.S Armed Forces Identity Card
•
State Issued Identity Card
• Texas Concealed Handgun
License
Remember ALL owners, and managers listed
on the application MUST provide and acceptable form of
ID
If you ARE Leasing the building
where you will have your dealers license must have
•
Lessor & Lessee Business Names
• Complete Business
Address for the RENTAL Office that you are leasing
from(Including Suite Number if Applicable)
• The
Lease Term
• The Lessor & Lessee Signatures
•
Remember your if you do NOT own the property the Lease
Must be Minimum of Two Years
The Independent GDN eLicensing
application process is very automated and will take you
step by step through the application process. Some
license types will require additional information for
that specific license. You will need to allow some time
to complete the application as it is quite extensive and
you must answer all questions accurately.
You will
also use eLicensing after you receive your dealer
license renew your license, amend or make changes to
your license, order metal plates & stickers, restart
your application process if not completed, print copies
of your dealer license (it must be displayed at all
times), review enforcement cases involving your
dealership, close a license, change general license
information such as contact info, view protests &
complaints, pay any money owed, and manage your
eLicensing account
You will also be required to
upload several of the scanned documents that we covered
previously. All information you submit must be correct
and maintained throughout the licensure period. For
example, you may not state that you have the minimum
amount of office furniture that is required by law, and
then remove the required office furniture. You must
maintain all requirements during your licensure period.
When using the eLicensing system
it is recommended to use Google Chrome, or Mozilla
Firefox, edge, safari, and explorer do not interact well
with eLICENSING so be sure you are using Google Chrome
or Mozilla Firefox
During the application process
you Must Upload Several Documents, remember google
chrome or mozilla firefox are the Recommended browsers,
you can Save an Application & Finish Later, you Must
Register an Account, then Will Receive User Name &
Password
First you may access the eLicensing section
at txdmv.gov and on the home page just scroll down on
the home page and click on eLICENSING LOG in the Dealers
box
Or you can go the website where you signed up
for your course, texasdealers.com, then scroll down on
any page and click on the Texas eLicensing Link and you
can easily access the eLicensing system from this page
And then you will land on the Texas Department of
Motor Vehicle’s newly redesigned website with a link to
the eLICENSING system, so now you will click on the Log
into eLICENSING link.
And then you will land on the
Texas Department of Motor Vehicle’s newly redesigned
website with a link to the eLicensing system, so now you
will click on the Log into eLIcensing link.
1.
Carefully read the Security Warning pop-up that displays
over the Login page and click the I ACCEPT button
2. Next scroll down under the Register here if,
and click on the join elicensing button
3.
Then click Join eLicensing
4. Enter your
contact information and business information here
I
want you to be aware the business name for a Sole
Proprietor is the legal first and last name of the
individual or individuals, it is NOT the DBA name as
this is a common mistake.
Now your account has
been created be sure to check your email
5.
You will then receive 3 emails from the Texas DMV, One
email contains your assigned user name, one email
contains your password, and third email has a log in
link. check your email then click on the LOGIN button
6. And now you have landed on the account
page, and I want to spend some time going over these
different sections on the account page, first as you can
see at the top left you can view any applications you
have saved by clicking on the My Applications section,
you can apply for a license, which we will do in just a
moment, you can also renew your license when it is time
to renew and you can amend your license in case you need
to notify the DMV of any license changes such as maybe
you are AMENDING your license form a wholesale dealer to
a retail dealer, remember you would have to meet all
requirements for the new license type you may be
obtaining, you may also order dealer metal plates and
stickers, view all of your license and plates, you can
view any type of pending cases involving your
dealership, click on dealer replacement to replace a
license, you may also close out your license if for some
reason you would like to close your business, you would
need to Close Your License, You may change general
license information, you can view protests and
complaints, you can make a payment to the state if you
owe any money and you can manage your account, say for
example you want to add users
So now you are
going to APPLY For a New License so you are going to
click on Apply for New License
Next you will see
all the types of licenses that we discussed earlier in
the course, in just a moment you will click on the
Independent GDN Licnense link, you can apply for a
salvage license, remember with a GDN Licnese you can now
operate as a salvage dealer, you can apply for a lessor
license when leasing vehicles, franchise license when
selling brand new vehicles, a leas facilitator license
when acting as an intermidiarly between the customer and
the business leasing the vehicle, distributor license,
transit license, converter license and a manfacturer
license,
So I want to show you how to apply for
your Independent GDN License so you will click on the
Independent GDN Licnense box
Then you will select
the organization you just registered, and I want to
bring your attention to the top of the screen here, you
can view what part of the application process you are
at, you see you are starting with our account and will
go through several steps before you are able to actually
pay for the dealer license, so you will always know what
part of the application process your are at, now click
on the green Save and Next button
I want to
explain some information on this page, where you see
Application Contact, License Contact and eTag contact
information
Application Contact – this information is
used by the licensing specialist to review and resolve
any issues with the application.
b. License Contact –
this information is used to contact the license holder
once the license is approved.
c. eTAGs. The person
listed will be the account administrator for the
separate eTAG system used to issue temporary plates to
buyers.
So you will complete that information
then click the Save and Next button to continue
Now you will select your application reason, most of
us will be selecting the Apply for a New license choice,
however, you may be amending a license in the future, as
you can see your amendment choices here such as you may
relocating your dealership, changing a business entity,
or maybe your previous license was not renewed,
but like a said, this first time that you are applying
you will be selecting Apply for a New License from the
drop down box then click the Save and Next button to
continue
On the next screen you will see GDN
types, for this training scenario I am going check the
Motor Vehicle box at the top, as you can see if you
scoll down you can also apply for other types of dealer
licenses, then click the save and next button to
continue
I want to take just a moment and explain
some ownership entities
A sole proprietor is one
individual, and no other individuals may be listed as a
business owner. If the business is a general
partnership, then the ownership information for each
partner must be listed. For business types that file
with TxSOS, all owners and operating members must be
listed and the information must match the information on
file with Tx Secretary of State.
On this screen
you will enter your contact information, phone number
and email are required by the way, the physical address
of the dealership must be entered as well, you will need
to click on Validate Address button, to validate your
address, if your business license cannot be validated
you can submit an address verification letter from your
post office, or a 911 address verification letter from
the local city/county government office (zoning or
addressing division) is also acceptable if the business
address can’t be verified
On the next screen you
are asked if you want to add an additional location, for
this training scenario lets say you will only have one
location starting out, any additional locations must
also be listed on the license if within the same city.
Another license is required if conducting business at a
location in a different city. Dealer licenses are
city-specific. If a dealer is relocating to a new city,
then a new license, including a new bond, is required.
Click the green save and next button to continue
Now you will select whether or not you want to order
metal dealer plates, for this training scenario I will
select that you want 2 motor vehicle plates, if you were
a motorcycle dealer then you could order motorcycle
plates instead of the full size motorvehicle plates
Now you are going to enter our ownership information
and I want to spend a little time on this screen, if the
business is owned by an individual or individuals, you
will list the person or persons who own the business in
the Individual ownership section. The BUSINESS ownership
information only needs to be entered if one or more
businesses own the dealership such as if Business A and
Business B are the owners of the dealership rather than
individual people.If the dealership you are opening is
owned in full or in part by another business you will
enter information into the Business Ownership section,
you would only complete this when the applicant is owned
by another business, and then you would complete the
manager information ONLY if the dealership is owned by a
business.
For this training scenario, I am going
complete the Individual ownership section and this would
apply to you if you are the owner of the business, or
perhaps you and another person OWN the business and by
the way if you have multiple owners, be sure the
ownership percentage equals 100 percent, so in this
scenario you would click on the Add Owner Box,
Then you will scroll down and answer these very
inportant questions, and remember you must answer all
questions truthfully, the first question asks if any
person has been convicted of a felony or misdemeanor,
the next question asks if any person received a deferred
adjudiCAtion for a felony or misdemeanor offense in any
in-state, out-of-state, or federal jurisdiction, and the
final question asks if any person has been court
martiale, if you answer yes to any of the questions you
will need to submit additional paper work involving
those cases and as we stated earlier in the course,
necessary court documents, can normally be found at the
county or district clerk’s office in the county where
the offense occurred.
On the next page you will
be asked several more questions, be sure all questions
are answered correctly, depending on how you answer the
question you may see additional questions or
instructions drop down due to your answers. Remember
that questions apply to all partners, LLC members or
managers, or any directors, officers, or owners of the
business, not just the person completing the
application. First you will be asked if you are a
military service member or veteran, the DMV will waive
the application fee for members of the military if the
applicant currently holds a license in another state or
has held a Texas dealer license in the last 5 years and
relocated due to active duty during that time. Military
members may separately qualify for expedited license
processing. Answer if you have previously applied for
licenses, if you have previously had applications
denied, answer if you have held a licens a the address
previously,
You are then asked if have a sign
visible to the public with the dealership name at least
6 inches or larger, as a reminder wholesale dealers must
have a permanent sign mounted in front of the business
structure with 6-inch letters the same as retail dealers
OR may affix a sign with 2-inch letters near the
entrance to the office if the landlord doesn’t allow
exterior signage.
Do you have your business hours
posted that meet TxDMV requirements?
Do you own or
lease the property and agree to submit documention to
prove?
You are then asked if your business property
meets all local zoning laws,
Have you obtained all
certificates of occupancy for the location?
You are
then asked if the property is a residence, apartment
house, hotel, motel, or rooming house, remember a dealer
may not operate out of a residence, apartment house,
hotel, motel, or rooming house. If the office is located
on residential property, the office must be in a
separate structure and meet local zoning requirements.
Answer if you have ever been disciplined with the
TxDMV, The question applicants must answer about TxDMV
disciplinary history applies to disciplinary action by
the TxDMV under all codes, not just the Occupations
Code.
You are then asked if you have an office area
with a desk, at least 2 chairs, internet access, a phone
with listed number, remember the dealer phone number may
not be shared with another dealer and wireless access is
acceptable for the internet requirement.
You are
asked whether or not you are a manufactuer and finally
do you have a display are with room for 5 or more
vehicles? Answer all the questions truthfully
Now
you are taken to the Attachments page where you will
start uploading documents, if you do not upload all the
required documents on this page you will not be able to
complete your dealer license application process at this
time
First you will upload your lease agreement,
which is a copy of the lease or property ownership
documents, then the business photo clearly showing the
full front of the business structure. The photo should
include the permanently mounted business sign. Please be
sure that the photo is taken at a distance which allows
the entire structure to be viewed. Proof of Identity -
Copy of a current driver’s license, U.S. passport, U.S.
Armed Forces Identification Card, state issued
identification card, or Texas concealed handgun license
for each new owner, officer, or general partner listed,
Certificate of Incorporation filing from Texas Secretary
of States Office, You will then upload a copy of your
dealer course Certificate of Completion. As a reminder,
the pre-licensing training requirement applies only to
dealers with an independent motor vehicle GDN. These
dealers are licensed to buy, sell, or exchange used
cars, trucks, motor homes, neighborhood vehicles,
recreational off-road vehicles (ROV), all-terrain
vehicles (ATV), and utility vehicles (UTV).
All
applicants for new licenses and renewal applicants
licensed less than 10 years on September 1, 2019 will be
required to complete the one-time training
The
licensing training requirement does NOT apply to
independent motorcycle dealers, independent travel
trailer dealers, independent mobility motor vehicle
dealers, utility trailer/semi-trailer dealers, wholesale
dealers, wholesale auction dealers, salvage dealers, or
franchised license dealers.
The certficate will show
have completed your dealer training course, this shows
the State you have competed your mandatory training.
Upload a copy of your bond then enter your Bond Number,
Bond Company, Bond Effective Date and Bond Expiration
Date, then finally you will upload the Power of Attorney
from your bonding company. Click the Blue Upload button,
when complete Click Save and next
Next you will
see an extensive summary of the dealer license
application you are getting ready to submit to the
state, you want to spend some time on this page, be sure
to go over every section in it’ entirety to ensure all
information is true and correct,
Double check to
make sure all the questions are correct
Next you
will enter your first and last name, social security
number, the state that issued your driver license, your
date of birth, your DRIVER license number, then you will
enter your Audit Number which is near the side of your
picture or at the bottom of your drivers license
As you can see on this example the audit number is at
the bottom of the drivers license, the DD stands for
Document Discriminator, do not include the DD in the
audit number, just enter numbers ONLY do not enter any
letters here, letters may not be used in the audit
number box otherwise you would be prevented from
electronically signing your application
Now you
are almost done and you will have to e sign the
electronic dealer application
Be sure to turn off the
popup blocker in your browser before proceeding or you
may not be able to see the electronic signature window
If you are not sure how to turn off the popup
blocker in your browser I want to show you exactly how
to do this
At the top right of Chrome Browser, Click
More, then Settings
Under "Privacy and Security,"
Click Site Settings
Click Pop-ups and Redirects
At
the Top, Turn the Setting to Allowed
I will show you
this with step by step screen shots on how to turn off
your popup blocker in Google Chrome if needed, Click the
settings tab at the top right of your browser,
Then click privacy and security
Then scroll down
and click on Pop ups and re-directs
Now at the
top of the screen you will see where it reads Blocked
(recommended), you will need to change this to where it
says allowed.
If you need to stop this video to study
this information you certainly may do so, or when you
are actually in the process of applying for your license
after the course, you can go to texasdealers.com and
click on dealer videos and review the “Submiting Your
Application” video to go over these instructions again.
After you allow popups you can complete the
electronic signature box if need
If you would
like to e-sign this application, and you have a valid
Texas driver license, fill out all the fields below and
choose “Save and Next.” If you would prefer to provide a
physical signature, or you have a driver license from
another state, provide your first and last name, and
select “Other” for issuing state. You will be prompted
to print, sign, and upload a Certification of
Responsibility.
Here you can see the Certifcation
of Responsibilty that can be used if you have a drivers
license from another state, you can print, this form,
sign it, and then easily upload it back into the
eLicensing system, don’t forget to click on the Blue
upload button after you have selected the Certification
of Responibitly to upload
You will then be
directed to the State’s secure payment portal that will
allow you to pay your dealer license and metal plate
fees if applicable.
You can either pay the fees
associated with this application, all applications you
are waiting to submit, or select to work on another
license application and then combine the payments into
one transaction.
1. On the Payment Summary page
select whether you are paying for multiple dealer
applications or only the application you just completed
which will contain your application number and the
address of your dealership
2. Click PROCEED TO PAY
and remember you can pay for your license with a credit
care or electronic check, if you chose the CREDIT CARD
option you will be taken to the state’ s secure payment
portal
And here you would Enter your credit card
contact information on this screen
3. Here you
will see an overview of your payment and must enter the
verification series of numbers and letters to ensure you
are an actual person completing the payment this ensures
that you are not some internet robot stealing passwords
from the website. Then click Submit Payment
4. And here you will see that your application was
submitted, you will receive a system email confirming
your application was successfully received once the
application is submitted for processing. You have now
submitted your official application for your Texas
General Distinguishing Number, CONGRATULATIONS!
At any time after your dealer license application was
submitted, you may check the application status by
logging onto the eLicensing system. If you have
questions about your application status as you see on
your screen you can also call 888-368-4689 or email
DealerLicense@TxDMV.gov
You may also check your
dealer license application status by visiting eLICENSING